The role of HR has evolved over the years thanks to the integration of artificial intelligence (AI) in the workplace. Now in 2025, multiple AI tools have been created that have helped shift the HR landscape from a primarily administrative function to a strategic partner in business success.
HR leaders need dependable tools they can rely on to streamline operations, enhance data analysis, and improve the employee experience to keep up with the ever-evolving workplace. While these tools won’t replace human operations, they will certainly help the process moving forward.
This HR 411 article highlights four impactful ways HR teams can use AI tools to boost efficiency and the top apps that can help them get there. If you’re an HR leader looking to integrate AI into your process, these apps can help you get started.
Workforce Management
Workforce management for HR covers a wide range of activities, including forecasting labor needs, employee training and engagement, tracking time and attendance, and more. Walmart is one example of how companies can use AI to automate workforce planning. Walmart uses AI to forecast staffing needs and optimize scheduling, which has led to a 15% reduction in unnecessary labor costs.
When it comes to AI tools dedicated to effective management, HR leaders should look for software that helps align employees with the company’s operational needs and business goals.
Apps that can help
- BambooHR is a popular platform for managing employees. It covers a wide range of benefits including performance assessments, employee time tracking, and even comes with an AI assistant to help answer employee questions.
- People.ai’s software helps HR departments measure and improve employee productivity by analyzing communication patterns and providing insights.
- Hubstaff is an AI time tracking software that can be used to track workers on the go. It provides data on productivity and attendance, project management, and a global time tracking system.
Risk and Compliance Analytics
The biggest challenge for many companies is staying up to date with changes in regulations and monitoring compliance. AI can enhance a company’s compliance efforts by analyzing data to identify potential risks, providing real-time insights into regulatory changes, or conducting automated audits.
This is further proven in a 2023 study analyzing the attitudes and adoption of AI in HR, where nearly 90% of early adopters reported that AI was positively impacting the work they do in risk and compliance. With the amount of compliance rooted in data, having tools to monitor fluctuations or predict possible risks can be a game changer.
Apps that can help
- ComplyWise is an AI-powered compliance management tool that helps HR teams track and manage compliance-related tasks, reducing the risk of non-compliance.
- HR Acuity is an AI-driven management platform that helps HR teams manage employee incidents, investigations and compliance reporting.
- Betterworks focuses on continuous performance management. It is mostly used for HR leaders to develop and engage with their workforce.
Applicant Tracking and Succession Planning
HR leaders are using AI to fast track the hiring process, allowing them to focus on building relationships and improving candidate experiences. While this use of AI in the hiring process is considered a controversial issue due to certain drawbacks, using these AI tools can be used as a way to balance inefficiencies in existing hiring models can strengthen the process before a job is even posted.
A recent LinkedIn survey reported that around 37% of organizations now “actively integrating” or “experimenting” with Gen AI tools in their hiring models. This study showed that respondents had high hopes for hiring efficiency, boosting job post effectiveness and increasing applicant talent pools while emphasizing that these tools aren’t a replacement for the hiring process altogether. Hiring managers can use these tools to analyze skills and responsibilities required for these roles, ensuring they can attract candidates with the right talent for the job.
Apps that can help
- TalentGuard is a talent management platform that focuses on succession planning and employee development rather than external hiring. This app can help identify skill gaps and growth opportunities for current employees aiming for higher roles.
- Breezy HR is an ATS that automates parts of the hiring process by assisting in job post creation, background screening, and interview scheduling. Breezy HR gives hiring managers a user-friendly experience and helps with the employee integration process through its partnerships with other HRIS apps like Gusto and ADP.
- ClearCompany is an ATS and talent management platform that focuses on the hiring process as a whole. The app is most popular for its recruitment optimization process, performance reviews, real-time budget insights, and data measurement system that can keep HR pros on track to find the perfect candidate fast.
To learn more about the drawbacks of using Ai in the hiring process, check these pros and cons.
Benefits Administration
When it comes to AI in HR, assistance with employee benefits probably isn’t the first thing that comes to mind. While uses for these tools are still limited, AI can be used as a way to process benefit information and improve employees’ understanding of their benefits. For example, a case study by Newfront created an AI benefits assistant to improve time management for HR teams. Newfront estimated that by implementing an AI-powered HR professionals can save around four weeks of work each year by cutting duplicate work in half.
By using AI tools to help with benefits, HR teams can gather insights into which topics are most confusing to employees, how employees are engaging with their benefits, or if there are gaps in coverage.
Apps that can help
- Payscale uses AI to help HR teams optimize compensation strategies by analyzing market data and employee performance to ensure competitive and fair pay.
- Benfiy is an AI-driven platform that personalizes employee benefits packages, helping HR teams offer tailored options based on employee preferences and needs.
- Flexpa is an AI-driven healthcare platform that aims to reduce costs and improve employee well-being. The app offers instant access to claims data, better optimization of benefit programs, and can identify gaps in benefit usage.
Sources: Newfront, LinkedIn, Moody’s
